For organisers
You start it. You don’t have to carry it.
Weddings, 50ths, reunions, the annual friends’ week. If you’re the one who usually ends up planning, you know the pattern: chase the replies, push the decisions, repeat the details. Crowdtrip is built so everyone contributes and you keep the controls.
Free while Crowdtrip is in beta. No card needed.
Replies
You stop chasing.
Ask the group once. “Passport valid?” “Flight booked?” Everyone gets the poll, answers in a tap, and you see who has answered and who hasn’t.
Anyone who hasn’t seen it in the app gets it by email. When one name is still outstanding, you nudge one person, not the whole thread.
Decisions
Decisions without pushing.
When something needs settling, it becomes a poll. Everyone answers in one tap, you see the count come in, and when it’s decided you close it and the result goes to the group.
Names stay with you. The group sees the count. And when someone wants to add something big, a proposal turns “can we?” into a formal ask that you approve or turn down.
Announcements
Tell everyone once.
An announcement goes to the whole trip and stays on the trip’s home screen until people have read it. Dates set, hotel booked, meet at eight: said once, seen by all.
Everything you’ve asked or told the group is kept in one list, so “did you see my message?” stops being a question.
Bookings and documents
The trip holds the details, so you don’t.
Forward a booking confirmation to the trip’s own email address, or drop in the PDF. Hector reads it and offers the plan items and the expense for you to review. From then on anyone can ask what time the flight lands.
Every document has its own audience: the whole trip, organisers only, or just you. Passport copies stay yours. Photograph a receipt and it becomes an expense to confirm; who owes whom is always visible.
Hector, your assistant
Hector does the admin. You confirm.
Tell Hector what you need in a sentence: “Ask everyone if they can make the Friday hike.” “Dinner’s moved to eight, tell the group.” He drafts the poll, the announcement or the plan change.
Nothing goes to the group until you say so, and every change Hector makes is kept on record. You stay the organiser. You just stop being the typist.
Control
You keep the controls.
Everyone adds ideas and votes. You decide who joins, who else can organise, what gets asked and what gets announced.
Joining can need your approval or be open to anyone with the link. Make a co-organiser with one change of role. Keep a document to yourself, or to the organisers, or share it with all.
“Will they actually use it?”
The organiser’s real worry. You have to sell the tool to the group. So their part is deliberately small.
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Nothing to install
It works in the browser, on a phone or a laptop. The invite is a link. They open it and they’re in.
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Email if they don’t open the app
Invites arrive by email. A poll or announcement they haven’t seen follows them there too, and the rest comes in a daily round-up.
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A few questions, then one-tap votes
When they join they answer a handful of questions about dates, budget and what they want. After that it’s a tap when you ask something.
From the founder
I’ve organised more group trips than I can count. The planning was never the hard part. Carrying everyone else’s version of it in my head was.
Start the next one differently.
Everything is included while Crowdtrip is in beta. No card needed.
Photos: Will Haddock, Vitaly Gariev, Tron Le, Alba Calbeto and Luca Bravo on Unsplash.